Effective PowerPoint Presentation – How to Use Quotation Marks in Your PowerPoint Presentation

In English grammar, quotation marks (a.k.a. inverted commas) are commonly used in many written materials as a way to identify a conversation or quote one’s saying. Another function of quotation marks is to keep the words of one speaker from becoming confused with those of some other speakers. Now, I’m not discussing further about how to use quotation marks – The main thing is about using them to enhance your PowerPoint (PPT) presentations.

Here are some ideas of using quotation marks to display the following points:

· Mission statement or value that your company or product has to offer

· Sales target or sales goals

· Imperative or a strong statement that no one cannot disagree

If you have a slide which has a short message to convey, insert a related picture as the background of the slide.

For example, use the inverted commas on default italicized Calibri font for this quote – “Think out of the box”. Definitely, you have to insert a picture of a box as the layout of the slide. Most viewers tend to focus on italicized text with the inverted commas – as if it’s a form of conversation.

Most books – fiction and non-fiction books have inverted commas around direct quotations so that it makes the contents livelier. It also applies on your PowerPoint presentation in which putting quotation marks on your short message (or direct quotation) can be livelier than one that doesn’t have any inverted commas.

Is it necessary to insert related picture when put inverted commas around a direct quotation?

The answer is – No. You can use inverted commas on a direct quotation even if your slides have no pictures at all! You can create a template to display your direct quotation such as your mission statement, goals and important facts. Like a normal PowerPoint – it has a title (without any inverted commas) and the content (which is italicized and enclosed with quotation marks).

You can see that the message displayed on your slides tend to look less monotonous with quotation marks. In fact, you’ll use less time in preparing your slides as looking for suitable pictures would be time consuming – that’s a great thing to boost your productivity.

There’s another way to improve your productivity for preparing your PPT slides. It’s a total faux pas to copy all the contents directly from your report or any written materials and paste all of them into your slides. No one would really want to read excessive texts on your slides within short period of time.

Benefits of Negotiating Subliminally

When you negotiate, do you negotiate subliminally? The answer is yes; whether you realize it or not you do. We all negotiate subliminally. Some of you may be thinking, what does it mean to negotiate subliminally? This lesson uncovers that answer and gives you insights into how you can become a better negotiator, by being aware of the value subliminal negotiation has throughout the negotiation process.

As we negotiate, our bodies convey messages that are perceived to be part of the meaning of our messages. Thats to say, at times, people perceive hidden meanings in our messages, simply because they pick up the raising of an eyebrow, the down turn of our lip, or the interpretation of a quizzical look, as meaning something other than the meaning were trying to convey. That can be good and bad.

From a good perspective, if the receiver of our message is attuned to our body language, and our body language and words/actions are aligned, the received message is being perceived in the manner in which we transmitted it. In other words, what the receiver of our message sees, hears, and feels is what we as the sender of the message intended for the listener to receive.

This is important when negotiating, because negotiations can get off track at times, simply due to the fact that one person in the negotiation perceives that which was neither mentioned, nor intended and acts as though they received the message you sent. In actuality they did. Remember, what they perceive is right in their mind.

From a bad perspective, when we send messages that are not received with the intent we wish to convey, our words are misperceived. This could lead to botched negotiations. In addition, we could be perceived as nothing more than mutterers and lose credibility in the process, thus setting us up for future negotiation problems.

As you negotiate, realize you do so subliminally and consider these aspects during the negotiation…

1. Be very cognizant of the messages your body sends during the negotiation. Question to what degree your words and nonverbal signals (body language) are in sync with one another and being perceived as such.

2. Be astutely aware of your voice inflections during negotiations. As an example, the inflection in your voice in the statements below could convey different meanings.

a. I love you.

b. I love you!

c. I love you?

3. Validate the perception of your message by paying close attention to the body language of the receiver. You’ll gain invaluable insight as to how they perceive your message, as the result of being able to make accurate interpretations.

One of the major benefits to negotiating subliminally is the fact that, if done right, you can manipulate the negotiation in the direction of your goals (Note: Don’t be offended by the word manipulate. It’s meant in the positive sense that both parties in the negotiation are getting what they want). In order to do so, you have to validate the reception of your messages during the negotiation, to deter mine if the desired effect is being accomplished.

Being able to interpret how your messages are received and perceived, to a great degree determine the outcome of the negotiation. Utilizing subliminal negotiation thoughts and actions gives you an additional tactic in your arsenal of negotiation tools. Subliminal negotiation will make you a stronger, more attuned negotiator and everything will be right with the world.

The negotiation lessons are:

  • In order to gain insight into the manner in which your messages are being perceived; read and interpret the body language of the receiver. Validate their body language by observing the synchronization of their words and actions.
  • You can take someone from mediocrity to the sublime, as the result of negotiating subliminally. A major component of being able to do so lies in the interpreting and reading of body language accurately.
  • When in doubt about what you perceive, or the manner in which you’re being perceived, confirm the meaning by asking for input from the person/people you renegotiating. You’ll score subliminal points by showing your negotiation partner(s) that you’re attuned to the dialogue occurring in the negotiation.

How To Give a Positive Spin In Your Business Presentation

Telling positive stories is one of the easiest and fastest ways to grow your business. With the right set of presentation skills, you can put a positive spin on just about anything.

I’m not kidding.

When you’re planning your business presentation, look at the overall tone, specific words, and images that are building the total picture. Often you intend to sound positive, but in your heart, you don’t believe it. This is bound to show up somewhere!

I often like to say, “every energy needs expression.”

Are You Using a Positive Tone?

If you are feeling blue, fed up with the economy or angry with the clients who cut their budgets (and your services) this feeling is bound to come out somewhere.

This is why it’s essential to work first on your attitude. It’s not always  easy. But when you get your core right, everything else is easier.

Once you’ve done this kind of mental surgery and found a positive spin that resonates to your roots, you are good to go. Then, focus on specific words and pictures.

Are You Using Specific Positive Words?

Examine the words on your slides, charts and handouts. Are they upbeat, short and positive? Are you describing benefits and detailed positive outcomes? Or are you all doom and gloom?

Some of the words choices you make may be subtle — but have a noticeable effect.

For instance, if you are presenting about dentistry or tooth whitening.

Don’t say: whiter teeth. Instead, say: sparkling smiles. See what a difference a few words make?

Think about your own presentation word choice. Then, experiment and test rigorously. The more you portray positive outlooks in your words, the more participants will buy in to what you are presenting.

Are You Showing Positive Pictures?

People like to see upbeat and happy images of other people. This is why smiling faces are more attractive than frowning ones. And in addition to attracting ‘eye-balls’ they also attract buyers.

Photos of smiling people act like magnets. They make people feel good. And simply put, people like to do business with people and companies that make them feel good.

Test this out for yourself.

Do you notice a difference in how clients respond when you show smiling photos? How about when you’re smiling?

By the way: people can tell if you’re smiling even if they can’t see you. Just try it the next time you’re on the phone or giving a virtual presentation.

Smile like you mean it. People will notice!

One of the best sources for presentation photos can be found at organization websites. When you are presenting to a specific company, look at their website and use photos of smiling people. These are often on the main page or annual report. These photos will be familiar, friendly and can help your audience feel at ease.

Put a positive spin on your presentation with upbeat tone, words and delivery. With a small focus on tone, words and pictures, you can expect to see a big improvement in your results.